How to Delegate Your Calendar And/Or Mailbox to Someone
To Delegate your calendar or mailbox to someone in Outlook for Windows, please follow these steps. If you don't have Outlook for Windows, there are instructions at the end of the article for delegating access from Webmail.
Step 1: Open Outlook and click on File > Account Settings and then click on Delegate Access.
Step 2: Click Add and then enter the name of the user you would like to grant delegate access.
Step 3: Set the permissions you would like to grant the delegate.
- None: The delegate has no access.
- Reviewer: The delegate can read items, but not edit them.
- Author: The delegate can read and create items, and change and delete items that they create (such as meeting requests or tasks).
- Editor: The delegate can do everything that an Author can do and can also change and delete the items that you've created.
Once you have set the permissions, click OK on this window and the next. If you have any questions or need any help with this, please call the IT Helpdesk at extension 2707.
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Granting Delegate Access from Webmail
If you don't have Outlook for Windows, you can also grant delegate access from Webmail.
- Once you've logged into your mailbox, right click on Inbox and select "Sharing and permissions".
- Click the + and enter the name or email of the person you want to give permissions and then click "Add".
- Once added, you can set the permission level or give custom access by selecting the individual access items.
- Click OK when you have completed setting the permissions.
Your Inbox will now show up automatically in your delegate's account. You can grant delegate access to other folders as well by right clicking on them and selecting "Sharing and permissions".
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